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University : Guru Gobind Singh Indraprastha University
Announcement : CET 2015
Facility : Counselling Procedure

Download Counselling Procedure : https://www.entrance.net.in/uploads/738-PARTD270215.pdf
Home Page : http://ipu.ac.in/

Offline Counselling Procedure :
Admission Through First Counselling :
Applicable to All Programmes :
1. Detailed schedule of first counselling/admissions indicating the number of qualified candidates to be called for counselling will be displayed at 5.00 p.m. on the University’s Website (www.ipu.ac.in) prior to commencement of counselling. Venue of Counselling & list of institutions along with the intake in the respective programme/s for Academic Session 2015-16 will be notified on the University’s Website before the commencement of counselling.

2. The candidates should report at the notified venue, on the scheduled date and time for counselling/admission in-person along with the documents mentioned in the detailed counselling schedule. On reaching the venue, the candidates must mark the Attendance available with the admission officer. Allotment of seats to the candidates will be made only when he/ she attends the counselling session in person.

3. Firstly, the candidates will be called in order of merit/rank, (for M.Tech Programme, the candidates will be called in order of qualified & valid GATE Score/Merit first, and if seats remain vacant, then on the basis of CET merit / rank). The candidates shall have to produce the required documents for verification. Depending upon the merit, the seats will be offered to the candidates as per availability of seat at that point of time. Each candidate will have to choose from/ out of those available when his/her turn comes.

4. Admission Officer will give a duly signed Admission Slip after the deposition of the complete fee (as required for the programme at the time of counselling) by the candidate. No candidate should leave the venue of counselling without receiving the Admission Slip. The candidate must check details printed/written in the admission slip.

5. A candidate who fails to appear in person on the notified venue, date and time for counselling, shall forfeit his/her claim for the seat which could be offered to him/her, had he/she been present on his/her turn. However, if the candidate reports late or reports on subsequent days during the process of counselling, he/she may be considered for allotment of a seat available at that point of time for a particular category to which he/she belongs.

6. A candidate who is allotted a seat will be required to pay notified fee immediately on the spot at the time of counselling/admission. If a candidate fails to pay the fee, as mentioned above immediately after the seat is offered to him/her, the offer will be withdrawn on the spot and the seat will be allotted to the next candidate in the merit list. Part payment or payment through cash/cheque will not be accepted under any circumstances.

7. The students admitted in first counselling would NOT be allowed to change the programme/ institute during the subsequent days of first counselling. However, they may change the programme/institute during second counselling within the ambit of the programmes/institutes included in the specific CET Code after depositing an additional sum of Rs. 5,000/- in the form of a fresh Demand Draft in favour of Registrar, Guru Gobind Singh Indraprastha University payable at Delhi, however, this will be subject to availability of vacant seats. No change shall, however, be permitted for a programme for which a separate Entrance Test, has been conducted by the University.
Important Note: The change of programme/ Institute in the specific CET Code during 2nd counselling is applicable for all programmes excepting Medical (PGMC/ SSMC) programmes.

8. The candidates are also advised, in their own interest to check the details of fee paid, their name, rank, programme, institute of admission, etc. on Admission Slip issued to him/her by the Admission Officer before leaving the counselling hall. Any discrepancy in name, Choice of allotment of seat etc. should be brought to the notice of Admission Officer. No representation regarding wrong allotment of seat will be entertained if the candidate leaves the venue without raising any discrepancy and no entertainment of any discrepancy in Admission Slip will be done at later stage by the University.

9. Admissions will be made strictly on merit basis (Rank-wise) and counselling/admissions will stop when all the seats get filled-up. Notice regarding closure of counselling will be displayed on the University Website. Parents/candidates are advised to check the University Website before coming for counselling. University will not be responsible for any inconvenience caused to parents/candidates due to closure of the counselling prior to dates notified in the Counselling Schedule.

10. The rules and procedures of the counselling / admission shall be notified at the time of start of counselling process. This admission brochure shall be treated only as a general guideline.

For all programmes other than graduate and post graduate medical programme/CET :
1. The conversion of seats reserved for SC, ST, DEF, PH, Minority, etc. to General Category shall be done only after completion of 2nd counselling for the reserved category in case offline counselling. For online counselling the conversion will be done in the 2nd Round of counselling. No such conversion will be allowed during the 1st counselling. However, while converting the seats during 2nd counselling, any unfilled seat(s) reserved for ST Category will be offered to SC Category and vice versa and only after completing this exercise, the conversion of the reserved category seats to general category shall be effected.

2. De-reservation of unfilled Outside Delhi Quota Seats to Delhi Quota and Vice versa: In the Offline Counselling, Seats reserved for Outside Delhi ST Category will be converted to Delhi Category and Vice versa during the Open House Counselling (which will only be held if seats are vacant after 2nd round of counselling has been completed in the respective region). It is clarified that no such conversion will be allowed during 1st counseling. Thereafter, seats remaining vacant shall be converted into general category.

For MBBS, PGMC & SSMC CET :
In addition to the above mentioned points the following procedure will be followed for MBBS, PGMC & SSMC programmes
1. The candidates will be called in the order of merit and shall be offered the seat available at that point of time.
2. At the time of reporting for counselling, the candidate shall produce the original certificates and one set of photocopies thereof duly attested by a Gazetted Officer or from Principal of School/College last attended. If the candidate is granted admission, the photocopies of the documents will be retained by the University and the candidate will be required to submit the original documents in the college. The Head of the Institution, where the candidate is admitted shall again verify the original documents to ensure the eligibility of the candidate and the original documents shall be returned to the candidate.
3. For additional procedure regarding MBBS, PGMC and SSMC see Chapter 10.

PGMC & SSMC :
(i) Any candidate who has already been offered a seat at any institution/college by any admission authority other than GGSIP University will be required to submit a surrender certificate. In case he/she does not do so, the admission authority would reject his request for attending the Counselling.
(ii) A candidate, who is allotted a seat, will be required to pay Rs.27,500/- as the prescribed fee on the spot at the time of counselling. The fee will have to be paid in the form of demand draft drawn in favour of Registrar, Guru Gobind Singh Indraprastha University payable at Delhi. If a candidate fails to pay the prescribed fee immediately as the seat is offered to him/her, the offer will be withdrawn on the spot and the seat will be allotted to the next candidate present as per the merit list. No part payment or payment through cheque or cash will be accepted under any circumstances.
(iii) The Candidate who have opted a course and got admission will not be considered for second round of counselling even if he/she has withdrawn his/her admission by due date of withdrawal.
Note:
1. The candidate who has taken admission during first counselling in any category will not be allowed to change the category in second counselling.
Withdrawal of Admission after First Counselling and Refund of Fees :
1. The candidates after getting admission in first counselling will be allowed to withdraw the admissions upto 5.00 p.m. of the dates detailed in the Ist counselling schedule. All the requests for withdrawal of admission in the prescribed performa (which shall be provided as a part of the detailed conselling notification) are to be submitted at the Reception Counter, Admission Branch, Administrative Block, Guru Gobind Singh Indraprastha University, Sector-16 C, Dwarka, New Delhi-110078. A proper receipt for withdrawal will be issued. The candidates will be required to surrender the original Admission Slip issued at the time of Counselling/Admission (BOTH COPIES) while applying for withdrawal of admission. No request for withdrawal of admission would be entertained without both copies of admission slip.

2. In case the written request is received on or before the above mentioned date and time, the admission will be cancelled and the candidate will be refunded the fee after deduction of Rs.1,000/- for all programmes except graduate and post – graduate medical programmes/CET). For MBBS programme: After admission during first counselling, if a student applies for withdrawal of their admission from MBBS as per the specified schedule of first counselling, the fee after deduction of 50% of the entire fee will be refundable.

3. No request for withdrawal of admission will be entertained after 5.00 p.m. of the dates as detailed in the 1st counselling schedule. The fee will refunded only if the application reaches the office of Incharge (Admissions) at Administrative Block, Guru Gobind Singh Indraprastha University, Sector-16 C, Dwarka, Delhi-110078, before the said date and time. A proper receipt will be issued by the office of Admission Branch when the candidate submits his/her application for withdrawal of Admission within prescribed date & time alongwith documents as given in the 1st Counselling schedule. The withdrawal application without the relevant documents will not be entertained. Any withdrawal after this notified time and date will lead to the forfeiture of the full fee deposited by the candidate and no subsequent request for refund of fee will be entertained by the University. No further correspondence in this regard will be made under any circumstances.

4. Request of withdrawal of admission shall not be entertained through post/email/fax. Candidates are requested to submit prescribed withdrawal application form with original fee slip at Reception Counter, Admission Branch before the prescribed withdrawal date and time.

5. No representation at later stage will be entertained by the University, where request for withdrawal is submitted in any other branch/office of the university and the request for withdrawal does not reach the office of the Incharge (Admissions) at Administrative Block, Guru Gobind Singh Indraprastha University, Sector-16 C, Dwarka, Delhi-110078, before the said date and time.