Organisation : National Council for Hotel Management & Catering Technology (NCHMCT)
Announcement : Counselling & Admission Process
Entrance Exam : NCHM JEE 2015 Joint Entrance Examination B.Sc. Hospitality & Hotel Administration 2015-16
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Counselling & Admission Process :
There will be 3 rounds of Counselling in the year 2015. First two rounds will be web based counselling and last (third) round will be spot round (physical appearance is essential before seat allotment at the designated Admission Centres) of counselling.
Online Registration for 1st and 2nd Round of counselling :
** Online Registration is mandatory for all eligible candidates to be considered for seat allotment in the 1st and 2nd round of counselling. Eligible candidates are required to register ONLINE through Internet (nchmcounselling.nic.in) from places convenient to them during the prescribed period. The procedure to be followed is described here.
** Access the website nchmcounselling.nic.in and click on “Online Registration and Choice Filling”.
** Register as a new candidate by clicking on “New candidate!! Register here” link. Read the instructions given on the screen and click on “Register”.
Register by entering the information (as indicated in the JEE result) against the following fields:
** Roll number
** Application number
** Candidate’s Name
** Date of Birth
** Candidates will be permitted to proceed with the registration process, only if these data entered by them match the data as available with the JEE-2015 database of NCHMCT. The candidates will be required to choose password and security question and their answer.
** The password must consist of minimum EIGHT characters & maximum 13 characters and must be a combination of alphabets (lower or upper case), numeric characters and special characters. (Passwords are case sensitive. That means ‘A’ and ‘a’ will be treated as different characters. An example of a valid password is: aBC1#23$)
** For subsequent logins, candidates will be able to login directly with their respective Roll Number as Login ID and the chosen password as Password. Candidates should remember to log out at the end of their session so that the choices saved cannot be tampered with or modified by unauthorized persons. Candidates are advised to record/remember their password for all future logins.
** Candidates are advised not to disclose or share their password with anybody. Neither NCHMCT nor NIC is responsible for violation or misuse of the password of a candidate.
** If a candidate forgets his/her password, the additional information (Security Question and Answer) provided by the candidate at the time of registration will be used to issue a new password. Hence, it is mandatory for every candidate to enter the required additional information as indicated in the registration form at the time of registration.
** Candidates can change their passwords after login, if desired.
** After login, the personal data of the candidates (as per the JEE result data base) will be automatically displayed on the screen. Candidates must verify their personal data. In case of any discrepancy, candidate will be allowed only once to correct the data in respect of category, PD, KM and Gender in the following ways:
** Category can be updated from (SC/ST/OBC-NCL) to General but vice versa is not allowed.
** Sub Category (Person with Disabled) can be changed from Yes to No, but vice versa is not allowed.
** Kashmiri Migrants (KM) can be changed from Yes to No, but vice versa is not allowed.
** Change of gender is permitted.
Changes in the following fields are not permissible under any circumstances :
** Candidate’s name
** Mother’s name
** Father’s name
** Date of birth
** It is solely the responsibility of the candidates to verify that their personal data, including category, PD, KM status, gender etc. are consistent with documentary evidence. NCHMCT or NIC is not responsible for any omissions in the details and its consequences thereafter.
** If the personal data submitted / entered by a candidate is found to be wrong at the time of verification of certificates either during reporting or at any later stage, the allotment of seat/provisional admission is liable to be cancelled.
** Once these personal data are verified and submitted, candidates will not be allowed to change the personal data under any circumstances.
Online Choice filling for 1st round of counselling :
** At this stage, all the registered candidates are required to exercise their choices of institutes in order of their preference. The procedure is detailed here.
** The procedure for exercising choices and seeking pertinent information is guided through appropriate messages and tabs on the computer screen.
** As per the eligibility of the candidate, available seat information relating to institutions, will be displayed.
** Candidates can fill in as many numbers of choices in the order of preference from the list of available seats.
** Candidates are permitted, if they so desire, to change or re-order their choices, delete earlier choices and add new choices any number of times until they lock their final choices. Choices should be positively locked before 5.00 PM of Last Date.
MOCK Counselling :
** Based on the number of registered candidates who have submitted their choices at any given time, the system will be able to provide an idea of the seats that candidates may be offered. This indicative seat availability (‘mock counselling’) is to help the candidates to finalize the most appropriate choice of institution for their rank.
** The indicative seat availability will be displayed at regular intervals during the specified period as per counselling schedule on the website. Candidates are advised to visit the NCHMCT website regularly for this purpose.
** All candidates are strongly advised to register and fill their choices during the above period so that they get to know which seats are likely to be available to them.
** The final allotment of seat in the allotment rounds may be different from the indicative seat availability. Hence candidates are advised to fill choices carefully.
LOCKING of Choices :
** Candidates MUST lock their choices only after they have finalized them but, in any case, before 5.00 PM of Last Date. The locking of choices involves a few steps after the LOCK button is clicked. This includes entering the password, confirming the locking, etc. Candidate should follow all the steps carefully to complete the locking procedure.
** After the choices are locked, candidates will not be able to change their choices any further. A printable version of the choices along with the terms and conditions agreed by the candidate at the time of registration is displayed once the choices are locked. Candidates must take a printout (hard copy) of the locked choices, (which also contains terms and conditions) sign it and produce it at the time of reporting to the Admission Center.
** If candidates fail to explicitly lock their choices by 5.00 PM of Last Date, their last saved choices will be automatically locked after this deadline. Candidates are therefore strongly advised to lock their choices themselves and secure a printout of these locked choices. Registered candidates who do not exercise any choices or fail to save them will not be considered for admission and seat allotment. Candidates can login again after locking the choices; the locked choices will be displayed but cannot now be modified or altered.
First round of Seat Allotment :
The choices finally submitted and locked by the candidates or system locked in this round would be processed centrally and seats are allotted in the order of merit as per AIR and also on the basis of applicable reservation criteria. The allotment result would be published on the counselling website. There is no provision of sending Individual allotment letters to the candidates by post. However, candidates may take a printout of the allotment details from NCHM counselling website. Candidates who are allotted seats will have to personally report to any one of the Admission Centers.
Reporting at Admission Centers :
** Candidates who got seat allotments are required to report to the Admission Centers, for taking provisional admission during specified period. Candidates, who could not report within the stipulated period to the Admission Center on allotment, their allotted seat would be cancelled and they would not be considered for seat allotment in the 2nd round of counselling. However such Candidates will be eligible for SPOT Round. The seats thus falling vacant would be considered for allotment in the subsequent rounds.
** All successful candidates are required to report to given Admission Centre or may report to any one of the Admission Centre and produce all the relevant certificates in original for verification and a signed printout of locked choices and also bring a single Demand Draft of Rs. 44250/- at the time of reporting. The demand draft should be drawn in favor of “NCHMCT”, payable at Noida or Delhi.
** Further, candidates are required to exercise option for the upgradation in the 2nd round of the Counselling. These candidates are also required to sign a declaration that in the event of allotment of a new seat in the 2nd round, their earlier allotted seat would be automatically cancelled and the cancelled seat would be offered to the candidate next in the merit who might have sought that seat through his/her earlier submitted choices.
** In case the candidates have exercised option in the negative (for no-upgradation), they would retain earlier allotted seat and would not be considered for seat allotment in the 2nd round of Counselling. However such candidates will be considered for category updation against the same allotted seat.
** A Provisional Admission Letter, containing, seat allotment details of Institute, personal data of candidate, fee paid and willingness option exercised for upgradation (Yes/No), will be issued to the candidates at the Admission Center